Leaving the Home



Contents

  1. Decision Making and Notice Period
  2. Arrangements for the Transfer or Discharge
  3. Notifications
  4. Aftercare/Contact


1. Decision Making and Notice Period

Before any decision is reached to discharge or transfer a young person, the Director/Registered Manager (where the child is currently placed) must consult the Social Worker, parents or those with Parental Responsibility, young person and others, such as teachers, advocates or Personal Advisors. Preferably such consultation should occur at a Planning Meeting or Looked After Child Review.

Where it appears that the young person will benefit from a transfer from one Community to another, the Director should consult with the new Director for a potential transfer before any discussion takes place either with the young person or the Social Worker. Once a decision in principal has been agreed an appropriate internal placement that can meet the young person’s needs will be identified. At this point discussion will take place with the placing authority Social Worker outlining the reasons for the proposal. A placement move can only take place once approval from the placing authority has been received in writing. 

Any decision to terminate a young person's placement and request that s/he be discharged and moved to a home outside our care must be approved by the Responsible Individual or Deputy CEO.

Agreement to the discharge must be issued by the placing authority in writing.


2. Arrangements for the Transfer or Discharge

It is understood that a change in placement is a major life event and may be accompanied by emotional and behavioural actions associated with loss and separation. Therefore, the  Director should liaise with the Social Worker and New Director/Registered Manager and take all reasonable steps to ensure the young person's transfer or discharge is managed sensitively.

The young person and parents should be consulted and kept informed of all key decisions and arrangements in relation to any transfer or discharge. If possible, the young person and parents should undertake visits to the new Home/Placement and should be provided with information such as brochures or guides.

The Existing Director should liaise with the following people to ensure adequate plans and records (see below) are completed or brought up to date before the young person moves:

  • The social worker;
  • Parents or those with Parental Responsibility;
  • The young person;
  • The New Manager;
  • Teacher/School;
  • Other relevant people/agencies, e.g. Personal Advisor, advocates.

The Plans or records that must be brought up to date or completed by the social worker or others, and made available for the New Manager, are:

  • The young person's Care Plan - the social worker is responsible for this record;
  • Where appropriate, the young person's Pathway Plan - the social worker or Personal Advisor is responsible for this plan;
  • The young person's Personal Education Plan (PEP), any recent Individual Education Plan (IEP) or, where appropriate, the young person's EHCP - the Social Worker should obtain these plans/reports;
  • Details, plans or arrangements relating to the young person's Health Care Assessment.

For transfers between our Communities, the Existing and New Home Directors must liaise with each other to ensure that all appropriate arrangements are made, for example:

  1. The young person's Placement Plan - the New Community Director is responsible for this but the Existing Community Director should contribute/offer advice on plans/strategies that have been used. As a minimum the Placement Plan must be completed before or upon admission. The exiting Community Director must produce an End of Placement report within 3 days of the young person’s discharge.

    No contact may be permitted between the young person and his/her parents, relatives or friends unless agreed with the social worker and set out in the young person's Placement Plan;
  2. The Existing Community Director should ensure that the young person's file is brought up to date, collated, tidied then passed to the New Community Director;
  3. If it appears necessary, the New Community Director should arrange a Planning Meeting, preferably before the move/transfer, but within 5 days. See Placement Planning Meetings Procedure;
  4. If there is a risk that the young person may abscond, become missing or may absent him/herself without authority, the New Community Director should arrange for a Risk Assessment regarding the safe management of ‘missing from care’ to be completed;
  5. The New Director should liaise with the social worker to ensure arrangements are in place for the young person to be registered with a GP, Dentist and Optician (see Health Notifications and Access to Services Procedure) and should liaise with the Existing Community Director to obtain information/arrangements for any medication or other healthcare arrangements;
  6. The New Community Director should check to ensure that the young person has had a Looked After Health Care Assessment as set out in Health Care Assessments Procedure, and liaise with the social worker as necessary if this is required;
  7. The New Community Director should ensure the young person is provided with:
    • A copy of the Our Young Person’s Guide;
    • A copy of the Placing Authority's Complaints Procedure;
    • A Discharge Clothing List;
    • Details of an independent advocate;
    • All personal items and belongings (excluding withheld items).

For all transfers/discharges within our care or to other placements, the Existing Community Director should ensure the following arrangements are made:

  1. That the young person takes all his/her clothing and personal belongings or those arrangements are made for them to be passed to the New Community Director. The Existing Community Director must ensure that the young person's belongings/clothing is packed in a luggage case or other appropriate packaging.

    Where young people have been with our care for an extended period, memento albums and photographs and moments about the Community should be prepared for them so they have a record of their period of life at the Community;

  2. If the young person is discharged from our care, the Existing Community Director must ensure that the young person's file is brought up to date, collated, tidied and archived;
  3. The Existing and New Community Director must ensure that the Designated Manager (Transfers) and others listed in Section 3, Notifications are notified of the transfer/discharge.


3. Notifications

The area local authority must be notified without delay of the discharge of a child from the Home, unless that authority is also the child’s placing authority.

The notification must state:

  • The child’s name and date of birth;
  • Whether the child is Accommodated under Section 20 or subject to a Care Order or Supervision Order;
  • The contact details for:
    • The child’s placing authority;

      and
    • The child’s Independent Reviewing Officer.
  • Whether the child has an EHCP and, if so, details of the local authority which maintains the statement.

The New Community Director should liaise with the social worker to ensure that notifications of the placement are sent, by the social worker, to the Health Trust, Local Education Authority and Children's Services Department in the area where the young person is placed if the move is into another Local Authority Area; these notifications must be made in writing advising of the placement decision and the name and address of the Home where the child will be placed. The social worker should also notify the young person's parents and significant relatives or friends, and should liaise with the New Home Manager to arrange contact with the young person. NOTE: No contact may be permitted between the young person and his/her parents, relatives or friends unless agreed with the social worker and set out in the young person's Placement Plan.


4. Aftercare/Contact

Any arrangements for aftercare or contact between our care staff and the young person or his/her parents/family must be agreed with the social worker and set out in the young person's Placement Plan. There should be a written record of any after care/contact provided.