Log Book and Diary Recording

SCOPE OF THIS CHAPTER

This chapter outlines how the Log Book and Diary should be kept.

OTHER RELEVANT CHAPTERS/GUIDANCE

Case Recording Policy and Staff Guidance

Access to Records Procedure

Confidentiality Policy



Contents

  1. Daily Log
  2. The Diary


1. Daily Log

The Daily Log is a series of bound  books in which records are kept in a consecutive and continuous way.

An account is made in the Daily Log by staff of the significant events, actions and visits that occur on each day relating to both children and staff.

The Daily Log should reflect both positive and inappropriate aspects of each day.

Each day's account should start with the date and be signed at the end.

Contributions and accounts of significant events should represent the opinions and views of both children and adults.

The Daily Log should cross-reference where appropriate with the Serious Incidents Report and Children's Case Files/Daily Record Sheets/ Daily Notes, and any additional Incident Reports that are written.

All completed Daily Log volumes are securely stored for future reference.

Information should be cross referenced with other documentation.

Guidelines for the appropriate recording in the Daily Log should appear on the front of each volume and should include:

This Daily Log should:

  • Be kept in an orderly manner;
  • Be explanatory and helpful;
  • Be clear, concise, legible;
  • Be signed and dated;
  • Be kept up to date;
  • Use clear non-stigmatising, non-colloquial language free of clichés and jargon;
  • Be balanced and distinguish between fact and opinion;
  • Record the actions of the staff as well as the children in the events described;
  • The Director/Registered manager should read and sign the Daily log at least weekly.


2. The Diary

The central diary is located in the Staff Room/Office, and is a source of information and reference for all appointments, visits, transport, meetings, birthdays and anniversaries relevant to the children and the smooth running of the day.

The Team/Shift Leaders are responsible for sanctioning all diary entries, and the allocation of staff and vehicles to facilitate them, and should liaise with other senior staff as necessary.

The diary information for each week should be collated and reviewed in the weekly staff business meeting.

Any amendments necessary to the final draft should be sanctioned by the Team/Day/Shift Leader(s).

The  diary should be:

  • Helpful in informing those involved in making plans;
  • Kept in an orderly manner;
  • Be clear, concise, legible;
  • Be kept up to date.