Health and Safety Centres

SCOPE OF THIS CHAPTER

This chapter relates to the Health and Safety in a Childhood First Centre.

This is a new chapter for March 2011.

OTHER RELEVANT CHAPTERS

Health and Wellbeing Policy



Contents

1. Policy
2. Employee Duties and Responsibilities
3. Organisation
4. Named Persons with Health and Safety Responsibilities
5. Arrangements
  5.1 Training
  5.2 Responsibilities
  5.3 Legislation
  5.4 Systems of Work
  5.5 Safe Place
  5.6 Equipment
  5.7 Housekeeping
  5.8 Substances
  5.9 Communications
  5.10 Fire and Emergency Evacuation
  5.11 First Aid
  5.12 Food Handling
  5.13 Health/Hygiene
  5.14 Accident Reporting
  5.15 Investigations
  5.16 Risk Assessment
  5.17 Safety Audit
  5.18 Information
  5.19 Safety Rules and Information


1. Policy

[Centre name] is committed to ensuring, so far as is reasonably practicable, the health, safety and welfare at work of all employees and of all the children and young people in our care by:

  • Providing and maintaining safe equipment and work systems;
  • Providing adequate control of the health and safety risks arising from our work activities;
  • Providing information, instruction, training and supervision appropriate to ensure health and safety;
  • Providing and maintaining a safe living and working environment, including welfare arrangements;
  • Consulting, as appropriate, with employees on matters concerning their health, safety and welfare;
  • Obtaining expert advice, as appropriate, to determine levels of risk and advising on their reduction or elimination.


2. Employee Duties and Responsibilities

The Health and Safety at Work Act 1974 requires that employees, while at work:

  • Take reasonable care for the health and safety of themselves and others who may be affected by their actions or omissions;
  • Co-operate with their employer to enable them to comply with health and safety legislation;
  • Do not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety and welfare and required by health and safety law.

In addition Childhood First requires all staff to:

  • Ensure they make proper use of health and safety facilities;
  • Act in accordance with any health and safety training which is provided, including food hygiene;
  • Report to their line manager any hazard or potential hazard in their working environment or any existing procedures or arrangements which appear defective;
  • Make full and proper use of equipment provided for their safety and comply with training and instructions relating to health and safety;
  • Ensure they are familiar with and act in accordance with the health and safety policy, in particular that they are familiar with and understand:
    • Any necessary action concerned with fire and fire drills;
    • The first aid facilities available to them;
    • The accident reporting procedures;
    • Their responsibilities in respect of food hygiene.
  • Report all accidents, incidents and near misses, no matter how insignificant, in accordance with the procedures in the health and safety policy at their place at work.


3. Organisation

The Director or, in his/her absence, his/her nominee(s), has the first responsibility for health and safety affairs in the centre.

This health and safety policy will be updated and re-issued as required, but as a minimum will be reviewed annually by the management team.

Adequate funding provisions will be made in the annual budget to meet health and safety commitments.

Duties and responsibilities for health and safety will be allocated and recorded in a clear and logical manner so that everyone knows what they are responsible for and for whom they themselves are responsible.


4. Named Persons with Health and Safety Responsibilities

[Employee's name] has responsibility for health and safety training.

[Employee's name] has responsibility for monitoring compliance with the policy.

[Employee's name] has responsibility for maintaining contact with sources of advice.

[Employee's name] has responsibility for responding to safety representatives and other employee initiatives.

[Employee’s name] has responsibility for conducting risk assessments.

[Employee’s name] has responsibility for food hygiene

[Employee’s or Consulting Organisation’s name] is/are appointed as the competent person(s).


5. Arrangements

5.1 Training

All employees will be given appropriate instruction in health and safety as it relates to their job and their general employment in the company.

Health and Safety training will be included in the induction programme which takes place immediately on commencing employment.

All programmes of training will be designed to take account of health and safety issues.

Specific training is provided on safe handling and holding of children and young people.

Staff with responsibility for health and safety issues such as first aiders, fire marshals or food handlers will be provided with appropriate training, using external providers when necessary.

Records of completed training will be kept.

5.2 Responsibilities

[Employee’s name] will ensure that all employees are advised of their individual and collective duties in respect of health and safety.

5.3 Legislation

[Centre name] will comply with Statutes, Regulations and codes of practice as they apply to the organisation.

5.4 Systems of Work

Safe systems of work will be designed and organised to achieve:

  • Co-ordination between departments;
  • Safe methods of working;
  • Effective supervision;
  • Selection and employment of competent persons.

5.5 Safe Place

Safe access to and from places of work will be maintained at all times.

5.6 Equipment

Risk assessments will be conducted at least annually on all vehicles and items of work equipment which might pose significant risks and appropriate control measures will be implemented.

[Centre name] will do everything practicable to ensure that any equipment and vehicles are maintained in safe working order, and electrically secure. It will prevent the use of any equipment that is faulty or suspected of being faulty.

5.7 Housekeeping

All work and other areas will be maintained in good decorative repair and regularly cleaned.

5.8 Substances

[Centre name] will take all practicable measures to use non-hazardous substances and materials. Staff handling substances and materials which may be hazardous will be adequately trained and provided with correct equipment.

[Employee name] will be responsible for ensuring COSHH assessments are undertaken.

5.9 Communications

All statutory and other supporting notices will be prominently displayed and be in good order. The exchange of health and safety information will be encouraged. In addition, the charity undertakes to consider and sensibly respond to all employee ideas, comments and reports relating to health and safety issues.

5.10 Fire and Emergency Evacuation

The charity will ensure that all equipment provided for fire monitoring or fire-fighting is regularly inspected and maintained. It will also ensure that all employees are instructed in fire and emergency evacuation procedures and that fire drills are conducted from time to time and at least annually.

See: Fire Safety Procedure.

5.11 First Aid

Adequate first aid supplies and trained first aiders will be provided, as identified through risk assessments.

See: First Aid, Homely Remedies and Medication Procedure.

5.12 Food Handling

The charity will ensure that all staff who may be required to handle food are adequately trained and that all equipment provided is fit for purpose and properly maintained.

See: Provision and Preparation of Meals Procedure.

5.13 Health/Hygiene

Clean and adequate facilities will be provided.

5.14 Accident Reporting

Staff must advise their manager immediately of any accident or hazardous incident. [Employee name] is responsible for keeping proper records of all accidents and incidents that are reported and for reporting through RIDDOR.

See: Accidents Procedure.

5.15 Investigations

All reported incidents and accidents will be investigated without delay, and appropriate corrective action will be taken.

5.16 Risk Assessment

On a regular basis and at least annually, a small team will be assembled to conduct a risk assessment inspection of the entire premises, its contents and systems of working. A risk assessment will be a part of the admission process for all residents, and one will be conducted in relation to excursions. Risk assessments will be undertaken on manual handling activities where there is a risk of injury. Findings will be recorded and action will be taken to eliminate or reduce any hazards reported.

5.17 Safety Audit

On a regular basis and at least annually, a safety audit will be conducted by [Employee name] who will report any action needed to the Director. A record will be kept using the Safety Audit Checklist.

5.18 Information

[Centre name] will ensure the timely and accurate issue and circulation of relevant information about health and safety.

5.19 Safety Rules and Information

What You Must Do:

  • Take care of yourself and others;
  • Assist the charity’s health and safety activities;
  • Avoid tampering with health and safety equipment;
  • Familiarise yourself with, and conform to, the charity's rules and procedures concerning health and safety;
  • Observe statutory and Childhood First safety regulations at all times;
  • Wear the appropriate safety equipment and use all safety devices to ensure safe working conditions at all times;
  • Conform to all instructions given by your immediate supervisor on matters relating to safe working conditions.

Health and Safety Suggestions

Suggestions for improving health and safety anywhere in the centre are welcomed and should be reported directly to your line manager or to [a member of the safety committee/ the health and safety officer].

Health and Safety Reporting

Please report any hazards or potential hazards to any manager IMMEDIATELY – especially with regard to electrically powered equipment.

All accidents, incidents or dangerous occurrences, whether injury is caused or not, must be reported to your immediate supervisor and an entry made in the accident book.

The Young People in Our Care

You have a duty to ensure that the children and young people in our care are helped to assume a share of the responsibility for maintaining a safe environment for themselves, others in the group, staff, and anyone else who may be affected by what they do.

Training

You must not undertake any activity where a risk to health or safety has been identified and for which you have not received full instruction or training.

Manual Handling

Staff must ensure that manual handling activities are undertaken in accordance with information, instruction and training given.

Housekeeping

All entrances, exits, corridors and stairways must be kept clear of all rubbish, spillages etc. Nothing may be left next to or block entrances, exits or corridors.

Fire Safety

All fire exits and fire appliances must be kept clear of obstruction at all times. Appliances must not be tampered with, used for purposes for which they are not intended, or removed except for the purpose of servicing or fire-fighting.

Smoking

Smoking is not allowed inside any of our premises.

First Aid

First aid boxes are located  --------------------------. Employees are invited to train as first aiders. Current lists of trained first aiders are posted on notice boards and at first aid box locations.

Fire Instructions

Ensure that you know the fire drill and the location of all exits.

Dress

Safe and appropriate clothing must be worn and attention paid to the potential dangers of loose clothing, long hair, jewellery etc.

Toilets and Washing Facilities

Ensure these facilities are left clean and in good order after use. Report any problems.

Failure to Abide by Safety Regulations

If you wilfully and/or repeatedly ignore or violate the charity's safety regulations, you will be committing a serious disciplinary offence which could lead to your dismissal.