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This chapter sets out the arrangements for delegation to the registered manager of the Home of the authority to make decisions relating to Looked After children residing in the Home.
Principles:
In January 2023, this chapter was reviewed and updated where required.
Decisions about delegation of authority must be made within the context of:
Where a particular decision is not delegated to the registered manager and rests with the local authority, there should be a clear system in place for ensuring that decisions can be made by the appropriate person in a timely way, with arrangements in place to cover sickness and annual leave, and details of these arrangements should be provided to the Home. The local authority should also provide this information to parents, and children (subject to age and understanding).
Should the registered manager be on sick or AL and where a particular decision is not delegated to the registered manager and rests with the local authority, the responsible individual needs to be informed immediately.
The most appropriate exercise of decision-making powers will depend, in part, on the long term plan for the child, as set out in the child's permanence plan. For example:
The child's parents do not lose Parental Responsibility when the child is Looked After.
There are some decisions where the law prevents authority being delegated to a person without parental responsibility. These include applying for a passport (a child aged 16 or over who has the mental capacity to do so can apply for their own passport). Where there is a Care Order, the child cannot be removed from the UK for more than a month without written consent of everyone with parental responsibility or the leave of the Court (where the child is voluntarily accommodated the necessary consents must be obtained as for a child outside the care system). Decisions regarding changes to the child's/young person's surname or religion would also require the exercise of parental responsibility.
Any decision about delegation of authority must consider the views of the child. In some cases a child will be of sufficient age and understanding to make decisions themselves. For example, they may have strong views about the often contentious issue of haircuts, and if the child is of sufficient age and understanding, it may be decided that they should be allowed to make these decisions themselves.
When deciding whether a particular child, on a particular occasion, has sufficient understanding to make a decision, the following questions should be considered:
Regardless of a child's competence, some decisions cannot be made until a child reaches a certain age, for example, tattoos are not permitted for a person under age 18 and certain piercings are not permitted until the child reaches age 16.
Where appropriate, consider seeking the child's views on the preferred decision maker.
Decisions about the care of a Looked After child are likely to fall into three broad areas:
All decisions in this category should generally be delegated to the registered manager of the Home (and/or the child if they can take any of these decisions themselves). Any exceptions and reasons for this should be set out in the child's Placement Plan within their Care Plan.
Decisions about overnight stays with friends should be delegated to the Home’s staff by the placing authority. Where children wish to stay overnight with friends, staff should carry out the same kind of checks that responsible parents might make in similar circumstances to seek reassurance that the child will be well cared for and safe.
Decisions about activities where risk assessments have been routinely carried out by those organising / supervising the activity, e.g. school trips or activity breaks, should be delegated to the registered manager.
Reasons not to delegate to the Home may include, if the child's individual needs, past experiences or behaviour are such that some day-to-day decisions require particular expertise and judgement. For example, where a child is especially vulnerable to exploitation by peers or adults, where overnight stays may need to be limited, the Home may need the local authority to manage this.
This category of decisions will require skilled partnership work to involve the relevant people. The child's Permanence Plan will be an important factor in determining who should be involved in the decision. For example, if the plan is for the child to return home, their parents should be involved in a decision about the type of school the child should attend and its location, because ultimately the child will be living with them.
This category of decisions is likely to be more serious and far reaching. Where the child is voluntarily accommodated, the child's birth parents or others with parental responsibility should make these decisions. Where the child is under a Care Order or Emergency Protection Order, decisions may be made by the birth parents or others with parental responsibility, which includes the local authority, depending on the decision and the circumstances. Such decisions should, however, always take account of the wishes and feelings of the child and their carer. See also Section 7, Delegation in the Context of the Child's Health.
The Education Act 1996 defines 'parent' as including a person who has care of the child in question. Therefore a child's residential worker is deemed a parent for the purposes of education law. This means, for example, that the registered manager of the Home should be treated like a parent with respect to information provided by a school about the child's progress; should be invited to meetings about the child; and should be able to give consent to decisions regarding school activities.
Young people can sometimes apply in their own right for a place at sixth form or FE college. If they are of compulsory school age their application must also be signed by a parent (which in the context of education includes residential workers) confirming their approval of the application. Once they are over compulsory school age, they can apply in their own right without the need for parental consent. Young people can also appeal against the refusal of a sixth form place along these lines.
Young people aged 16 or 17 are presumed to be capable of consenting to their own medical treatment, provided the consent is given voluntarily and they are appropriately informed regarding the particular intervention. If the young person is capable of giving valid consent, then it is not legally necessary to obtain consent from a person with parental responsibility. It is, however, good practice to involve the young person's family in the decision-making process – unless the young person specifically wishes to exclude them – if the young person consents to their information being shared.
Where a young person of 16 or 17 who could consent to treatment, or a child under 16 who is Gillick Competent, refuses treatment, it is possible that such a refusal could be overruled by a court if it would in all probability lead to the death of the child/young person or to severe permanent injury. Legal advice must be sought.
Where necessary, the courts can overrule a refusal to consent by a person with parental responsibility.
For further information, see Department of Health and Social Care Reference guide to consent for examination or treatment, second edition 2009.
The High Court in Herefordshire Council –v- M and F and others (Re YY (Children: Conduct of the Local Authority)) stated that the making of a decision which is likely to result in the death of a looked after child (such as the withdrawal of life support treatment) comes within a small category of cases where, notwithstanding the local authority's powers to exercise corporate parental responsibility under section 33(3)(b) Children Act 1989, the consequences of the exercise of that particular act of parental responsibility are so profound and have such an impact on the child, and/or the Article 8 rights of other parties who share parental responsibility, that the matter must come before the High Court for its consideration and determination. In such cases, therefore, urgent legal advice must be sought, even if all parties are in agreement that medical treatment should be withdrawn.
Each Looked After child's Placement Plan must make clear who has the authority to take decisions in key areas of the child's day-to-day life, including:
The person(s) with the authority to take a particular decision or give a particular consent must be clearly named on the Placement Plan and any associated actions (e.g. a requirement for staff to notify the local authority that a particular decision has been made) should be clearly set out in the Placement Plan. Placement Plans are likely to be most effective when drawn up in a placement planning meeting which involves everyone concerned.
Where a decision is not delegated to the registered manager, but can be predicted in advance, the agreement of those with parental responsibility to the decision should be sought in advance and recorded in the Placement Plan, so that when the decision arises, delay can be avoided.
For some decisions that are made by a person other than residential staff, it may be expected that the staff will implement the decision. For example, parents or the local authority may agree to the provision of Child and Adolescent Mental Health Services, but ask the residential staff to take the child to appointments. This is not delegation of decision making to the staff, as the decision will have been taken by those with parental responsibility and a medical professional, but it will enable the delivery of the service to continue without the need for ongoing support from social workers. The child's Placement Plan should make clear what the expectations of the staff are in such cases.
The appropriate distribution of decision making powers is likely to change over time, as the child matures and circumstances change. The Placement Plan forms a part of the child's overall Care Plan. Decisions about delegation of authority should be considered at each review of the Care Plan.
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